WorkSpot Dashboard
Notifications
3 shifts need more workers Warehouse Packing (Wed), Forklift Op (Thu), General Labour (Fri) — dispatch in progress
👥
Workers (WorkSpot contracts)
142
↑ 12 this week
📅
Shifts this week
28
↑ 4 vs last week
Fill rate
94%
↑ 2% vs last month
💰
Payroll this week
$38.4k
→ on budget
Live dispatch 3 active
Forklift Op · Epicurean Dairy
Tomorrow 6am · Penrose · 3 workers
Full ✓
Warehouse Packing · SmartFoods
Wed 7am · Otahuhu · 5/8 workers
5/8
General Labour · Open Country
Thu 6am · East Tamaki · 2/6 workers
2/6
Cleaning · Wellington CBD
Fri 10pm · Wellington · 0/4 workers
Unfilled
Reach Truck · Prodotti Foods
Fri 6am · East Tamaki · 2 workers
Full ✓
Weekly fill rate
Jan Feb Mar Apr Now
Recent activity
Raj Kumar accepted Forklift Op shift
2 mins ago
🤝
AR Staffing added 3 new workers to your dispatch pool
30 mins ago · James T., Ana F., Mohammed K.
5 timesheets pending your approval
15 mins ago
👤
Priya Singh became Work Ready
1 hour ago
💰
Payroll run completed · $38,420 processed
3 hours ago
Cleaning shift still unfilled · 4 workers needed
4 hours ago
🤝 Supply partner — AR Staffing Solutions
View workers →
66
Workers supplied
96%
Avg reliability
$22.4k
Shifts filled this week
AR Staffing’s pre-vetted workers are available for dispatch to all WorkSpot employers. All workers operate under WorkSpot employment contracts.
Your top workers ★ Favourites
Worker Skills Reliability Shifts Status
RK
Raj Kumar
Otahuhu · ⭐ Favourite
ForkliftWarehouse
98%
18 Work Ready
PS
Priya Singh
Manukau · ⭐ Favourite
PackingFMCG
95%
12 Work Ready
JT
James Tuilagi
Otara · NZ Citizen
ConstructionLabour
91%
7 Work Ready
Step 1 — Role & site
How many people for this shift
Minimum: $23.15 (NZ minimum wage)
Step 2 — Requirements & PPE
Step 3 — Distribution
🤖 AI auto-dispatch
AI calls matching Work Ready workers automatically
⭐ Favourites first
Offer to your favourite workers before the wider pool
🔍 Post to Seek NZ
Also post as a job listing on Seek (Business plan included)
🌐 Post to Indeed + Google Jobs
Broader reach for hard-to-fill roles
💬 WhatsApp dispatch
Send shift offers via WhatsApp to eligible workers
Live preview
Worker sees this
🥛
Forklift Operator
Epicurean Dairy · Penrose
$27/hr
Tue 15 Apr 6am–2pm $216 total
Dispatch estimate
Matching workers
47
Estimated fill time
~12 mins
Via
📞 + 💬 + 📧
Cost estimate
3 workers × $27 × 8hrs $648
Platform margin (20%) $162
Total to employer $810
All (142)
⭐ Favourites (12)
🚜 Forklift (34)
📦 Warehouse (67)
🏗 Construction (28)
🚚 Drivers (19)
Available now
Work Ready workers
Worker Skills Reliability Shifts Visa Source Status Actions
ℹ️
Payroll runs Friday Approve timesheets by Thursday 5pm to ensure workers are paid on time
Pending approval 5 pending
Worker Shift Date Check in Check out Hours Amount Actions
Approved this week 12 approved
Worker Shift Date Hours Amount Status
RK
Raj Kumar
Forklift · Epicurean Mon 7 Apr 8.0 hrs $216 ✓ Approved
PS
Priya Singh
Packing · SmartFoods Tue 8 Apr 7.5 hrs $172 ✓ Approved
Organisation
Work sites
🏭
Epicurean Dairy · Penrose
14 Kerwyn Ave, Penrose, Auckland 1061
Active
🏭
SmartFoods NZ · Otahuhu
88 Great South Rd, Otahuhu, Auckland
Active
Notifications
Shift filled notification
Email when a shift is fully confirmed
Unfilled shift alert
Alert if a shift is still unfilled 4 hours before start
Timesheet reminders
Weekly reminder to approve pending timesheets
New worker registered
When a new worker matching your roles becomes Work Ready
Business Plan
$799 / month · Renews 1 May 2025
Unlimited shifts
142 active workers
AI auto-dispatch
Seek + Indeed posting
Full payroll export
WhatsApp dispatch
Dedicated account manager
Usage this month
Shifts posted
28
unlimited
Workers dispatched
142
unlimited
Seek postings used
4
included
Payroll processed
$38.4k
All (28)
🔴 Unfilled (1)
🟡 Partial (2)
🟢 Confirmed (18)
✓ Completed (7)
Upcoming shifts
Role & site Date & time Workers Fill rate Pay Status Actions
Completed this week 7 shifts
Role & siteDateWorkersHoursCostRating
Forklift Op · Epicurean Dairy
Penrose
Mon 7 Apr · 6am–2pm 3 24 hrs total $648 ★★★★★ 4.9
Warehouse Pack · SmartFoods
Otahuhu
Tue 8 Apr · 7am–3pm 5 40 hrs total $920 ★★★★ 4.2
General Labour · Open Country
East Tamaki
Wed 9 Apr · 6am–2pm 4 32 hrs total $800 ★★★★★ 5.0
Job board posting status
Auto-posted when shift created · Business plan
ShiftSeek NZIndeedGoogle JobsTradeMeApplications
Forklift Op · Epicurean (Tue 15) ✓ Live ✓ Live ✓ Indexed Pending 12 applications
Warehouse Pack · SmartFoods (Wed) ✓ Live ✓ Live ✓ Indexed ✓ Live 7 applications
Cleaning · Wellington CBD (Fri night) Not posted Not posted ✓ Indexed Not posted 0 applications
⚠️
3 licence expiries in the next 30 days Tom Chen (First Aid · 2 days) · Raj Kumar (LF Forklift · 15 days) · Mohammed Khan (Class 2 · 20 days)
Work Ready workers
142
Fully verified
Pending verification
28
Awaiting ID/docs
⚠️
Expiring soon
3
Within 30 days
🛡
H&S declarations
100%
142/142 signed
Right to work
🇳🇿
NZ Citizens / Permanent Residents
Unlimited hours · No expiry
89
📄
Work Visas
Valid work rights · Expiry monitored
31
🎓
Student Visas
Max 20 hrs/week · Auto-enforced
18
✈️
Working Holiday Visas
Full work rights for duration
4
Student visa hours tracker
20hr/wk limit · Auto-blocked
WorkerThis weekLimitStatus
LN
Linh Nguyen
14 hrs
20 hrs ✓ OK
KP
Kavya Patel
18 hrs
20 hrs ⚠️ Near limit
WL
Wei Liu
8 hrs
20 hrs ✓ OK
H&S declarations
WorkerDeclaration signedValid untilSite-specific briefingStatus
RK
Raj Kumar
1 Apr 2025 1 Apr 2026 ✓ Epicurean Dairy ✓ Current
PS
Priya Singh
3 Apr 2025 3 Apr 2026 ✓ SmartFoods ✓ Current
TC
Tom Chen
15 Jan 2025 15 Jan 2026 ⚠️ Not inducted Expires Jan
Licence & certification tracker
WorkerCertificationIssuedExpiresDays remainingAction
TC
Tom Chen
First Aid (St John) 15 Apr 2023 15 Apr 2025 ⚠️ 2 days
RK
Raj Kumar
LF Forklift licence 28 Apr 2023 28 Apr 2025 15 days
MK
Mohammed Khan
Class 2 Driver licence 3 May 2023 3 May 2025 20 days
PS
Priya Singh
Food safety (MPI) 12 Sep 2023 12 Sep 2025 ✓ 152 days
Site induction tracker
WorkerSiteInductedStatus
Raj Kumar Epicurean Dairy 2 Jan 2025 ✓ Current
Priya Singh SmartFoods NZ 15 Jan 2025 ✓ Current
Tom Chen Epicurean Dairy Not inducted ⚠️ Required
James Tuilagi Open Country Dairy 8 Mar 2025 ✓ Current
Incident & near-miss log
⚠️
Near miss — Raj Kumar
Epicurean Dairy · 8 Apr 2025 · Forklift proximity
No incidents this month
Last incident: 8 Apr 2025 (near miss, resolved)
Required by WorkSafe NZ — all incidents must be logged within 24 hours
🏢
WorkSpot is the Employer of Record for all workers placed at your site All workers are on WorkSpot employment contracts. WorkSpot handles PAYE, KiwiSaver, holiday pay, and payslips. You pay WorkSpot — WorkSpot pays workers. View your EOR agreement →
Last payroll completed · Friday 11 April $38,420 paid to 142 WorkSpot-employed workers · All transactions successful · PAYE + KiwiSaver filed with IRD by WorkSpot
💰
This week (pending)
$41.2k
↑ $2.8k vs last week
👥
Workers to pay
38
28 approved · 10 pending
🏦
WorkSpot service fee (1.5%)
$619
Of $41.2k gross
📊
Month to date
$142k
↑ 18% vs March
WorkSpot payroll — Week 14 · 7–13 Apr WorkSpot pays workers on your behalf
Worker Hrs Gross PAYE (WorkSpot files) KiwiSaver (WorkSpot files) Net pay YTD Bank Status
RK
Raj Kumar
Forklift Op
40.0 $1,080 $216 $32 $832 $4,160 ✓ Verified Queued
PS
Priya Singh
Packing
30.0 $690 $138 $21 $531 $2,760 ✓ Verified Queued
MK
Mohammed Khan
Driver
40.0 $1,080 $216 $32 $832 $5,400 ✓ Verified Queued
LN
Linh Nguyen
Food Mfg
20.0 $460 $69 $14 $377 $1,840 ✓ Verified Pending
JT
James Tuilagi
Labour
32.0 $800 $120 $24 $656 $3,200 ✗ Missing On hold
Totals (38 workers) $41,200 $8,240 $1,236 $31,724 $142k YTD
Monthly payroll
Jan
Feb
Mar
Apr
Jan
$98k
Feb
$112k
Mar
$120k
Apr
$142k ↑18%
IRD obligations
PAYE filing
Filed 11 Apr · $8,240
Filed ✓
KiwiSaver
Filed 11 Apr · $1,236
Filed ✓
📅
Next filing due
20 April 2025
7 days
WINZ / MSD reporting
Workers receiving a benefit must declare employment income to Work and Income NZ. JobSpot auto-generates MSD-formatted earnings reports.
Workers on benefit
Declared to MSD on registration
4
Last MSD report
Week 13 · 31 Mar–6 Apr
Sent ✓
📈
Avg time to fill
12 min
↓ 8 mins vs Mar
No-show rate
1.4%
↓ 0.8% vs Mar
Avg worker rating
4.7
↑ 0.2 vs Mar
🔄
Worker retention
68%
↑ 5% vs Mar
Revenue & cost summary
April 2025
Total billed to you
$170.4k
Workers + 20% margin
Workers paid
$142k
Net to 142 workers
Platform margin
$28.4k
vs agency: would cost $42.6k
You saved vs agency
$14.2k
10% lower margin this month
Cost per filled shift (trend)
Jan
$312
Feb
$298
Mar
$285
Apr
$267 ↓
Fill rate by role
Shift demand heatmap
When your workers are busiest
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Low
High
Worker pool growth
Oct
74
Nov
85
Dec
94
Jan
105
Feb
118
Mar
130
Apr
142
↑ 9.2% month-on-month growth rate
Time-to-fill trend (mins)
Oct
38
Jan
28
Feb
22
Mar
20
Apr
12 ↓
Employer transparency score
Workers see this before accepting shifts
4.7
/ 5.0
★★★★
142 reviews
Safety culture
4.6
Communication
4.8
Fair treatment
4.5
Pays on time
5.0
💡 Score of 4.7 means workers are 3× more likely to accept your shifts. Scores below 3.5 reduce dispatch priority.
Top performers
WorkerShiftsRatingReliability
RK
Raj Kumar
18★ 4.998%
MK
Mohammed Khan
31★ 4.896%
PS
Priya Singh
12★ 4.795%
Temp → Perm pipeline
👔
Raj Kumar · 18 shifts since Jan
Conversion fee: $6,500 (15% of $43,333 salary)
👔
Mohammed Khan · 31 shifts since Nov
Conversion fee: $7,200 (15% of $48,000 salary)
🤝 Supply partners
AR
AR Staffing Solutions
Auckland · Waikato · Established staffing agency
Active partner
66
Workers supplied
96%
Avg reliability
$22.4k
Shifts this week
8%
Supply fee rate
AR Staffing’s workers are integrated into WorkSpot’s dispatch pool. When AI matches an AR Staffing worker to your shift, they are dispatched under a WorkSpot employment contract. AR Staffing earns a supply fee per shift filled.
Supply partners provide pre-vetted workers into the WorkSpot pool. All workers are on WorkSpot employment contracts regardless of source.