WorkSpot — Employer Dashboard

⚡

3 shifts need more workers Warehouse Packing (Wed), Forklift Op (Thu), General Labour (Fri) — dispatch in progress

👥

Workers (WorkSpot contracts)

142

↑ 12 this week

📅

Shifts this week

28

↑ 4 vs last week

✅

Fill rate

94%

↑ 2% vs last month

💰

Payroll this week

$38.4k

→ on budget

Live dispatch 3 active

Forklift Op · Epicurean Dairy

Tomorrow 6am · Penrose · 3 workers

Full ✓

Warehouse Packing · SmartFoods

Wed 7am · Otahuhu · 5/8 workers

5/8

General Labour · Open Country

Thu 6am · East Tamaki · 2/6 workers

2/6

Cleaning · Wellington CBD

Fri 10pm · Wellington · 0/4 workers

Unfilled

Reach Truck · Prodotti Foods

Fri 6am · East Tamaki · 2 workers

Full ✓

Weekly fill rate

Jan Feb Mar Apr Now

Recent activity

✓

Raj Kumar accepted Forklift Op shift

2 mins ago

🤝

AR Staffing added 3 new workers to your dispatch pool

30 mins ago · James T., Ana F., Mohammed K.

⏱

5 timesheets pending your approval

15 mins ago

👤

Priya Singh became Work Ready

1 hour ago

💰

Payroll run completed · $38,420 processed

3 hours ago

✕

Cleaning shift still unfilled · 4 workers needed

4 hours ago

🤝 Supply partner — AR Staffing Solutions

View workers →

66

Workers supplied

96%

Avg reliability

$22.4k

Shifts filled this week

AR Staffing’s pre-vetted workers are available for dispatch to all WorkSpot employers. All workers operate under WorkSpot employment contracts.

Your top workers ★ Favourites

Worker	Skills	Reliability	Shifts	Status
RK Raj Kumar Otahuhu · ⭐ Favourite	ForkliftWarehouse	98%	18	Work Ready
PS Priya Singh Manukau · ⭐ Favourite	PackingFMCG	95%	12	Work Ready
JT James Tuilagi Otara · NZ Citizen	ConstructionLabour	91%	7	Work Ready

Step 1 — Role & site

Role / Job type

Site location

Date

Start time

End time

Workers needed

How many people for this shift

Pay rate (NZD/hr)

Minimum: $23.15 (NZ minimum wage)

Step 2 — Requirements & PPE

Required certifications

PPE required (worker brings)

Additional instructions for workers

Step 3 — Distribution

🤖 AI auto-dispatch

AI calls matching Work Ready workers automatically

⭐ Favourites first

Offer to your favourite workers before the wider pool

🔍 Post to Seek NZ

Also post as a job listing on Seek (Business plan included)

🌐 Post to Indeed + Google Jobs

Broader reach for hard-to-fill roles

💬 WhatsApp dispatch

Send shift offers via WhatsApp to eligible workers

Live preview

Worker sees this

🥛

Forklift Operator

Epicurean Dairy · Penrose

$27/hr

Tue 15 Apr 6am–2pm $216 total

Dispatch estimate

Matching workers

47

Estimated fill time

~12 mins

Via

📞 + 💬 + 📧

Cost estimate

3 workers × $27 × 8hrs $648

Platform margin (20%) $162

Total to employer $810

All (142)

⭐ Favourites (12)

🚜 Forklift (34)

📦 Warehouse (67)

🏗 Construction (28)

🚚 Drivers (19)

Available now

Work Ready workers

Worker	Skills	Reliability	Shifts	Visa	Source	Status	Actions

ℹ️

Payroll runs Friday Approve timesheets by Thursday 5pm to ensure workers are paid on time

Pending approval 5 pending

Worker	Shift	Date	Check in	Check out	Hours	Amount	Actions

Approved this week 12 approved

Worker	Shift	Date	Hours	Amount	Status
RK Raj Kumar	Forklift · Epicurean	Mon 7 Apr	8.0 hrs	$216	✓ Approved
PS Priya Singh	Packing · SmartFoods	Tue 8 Apr	7.5 hrs	$172	✓ Approved

Organisation

Company name

NZBN

Billing email

Phone

Registered address

Work sites

🏭

Epicurean Dairy · Penrose

14 Kerwyn Ave, Penrose, Auckland 1061

Active

🏭

SmartFoods NZ · Otahuhu

88 Great South Rd, Otahuhu, Auckland

Active

Notifications

Shift filled notification

Email when a shift is fully confirmed

Unfilled shift alert

Alert if a shift is still unfilled 4 hours before start

Timesheet reminders

Weekly reminder to approve pending timesheets

New worker registered

When a new worker matching your roles becomes Work Ready

Business Plan

$799 / month · Renews 1 May 2025

Unlimited shifts

142 active workers

AI auto-dispatch

Seek + Indeed posting

Full payroll export

WhatsApp dispatch

Dedicated account manager

Usage this month

Shifts posted

28

unlimited

Workers dispatched

142

unlimited

Seek postings used

4

included

Payroll processed

$38.4k

All (28)

🔴 Unfilled (1)

🟡 Partial (2)

🟢 Confirmed (18)

✓ Completed (7)

Upcoming shifts

Role & site	Date & time	Workers	Fill rate	Pay	Status	Actions

Completed this week 7 shifts

Role & site	Date	Workers	Hours	Cost	Rating
Forklift Op · Epicurean Dairy Penrose	Mon 7 Apr · 6am–2pm	3	24 hrs total	$648	★★★★★ 4.9
Warehouse Pack · SmartFoods Otahuhu	Tue 8 Apr · 7am–3pm	5	40 hrs total	$920	★★★★★ 4.2
General Labour · Open Country East Tamaki	Wed 9 Apr · 6am–2pm	4	32 hrs total	$800	★★★★★ 5.0

Job board posting status

Auto-posted when shift created · Business plan

Shift	Seek NZ	Indeed	Google Jobs	TradeMe	Applications
Forklift Op · Epicurean (Tue 15)	✓ Live	✓ Live	✓ Indexed	Pending	12 applications
Warehouse Pack · SmartFoods (Wed)	✓ Live	✓ Live	✓ Indexed	✓ Live	7 applications
Cleaning · Wellington CBD (Fri night)	Not posted	Not posted	✓ Indexed	Not posted	0 applications

⚠️

3 licence expiries in the next 30 days Tom Chen (First Aid · 2 days) · Raj Kumar (LF Forklift · 15 days) · Mohammed Khan (Class 2 · 20 days)

✅

Work Ready workers

142

Fully verified

⏳

Pending verification

28

Awaiting ID/docs

⚠️

Expiring soon

3

Within 30 days

🛡

H&S declarations

100%

142/142 signed

Right to work

🇳🇿

NZ Citizens / Permanent Residents

Unlimited hours · No expiry

89

📄

Work Visas

Valid work rights · Expiry monitored

31

🎓

Student Visas

Max 20 hrs/week · Auto-enforced

18

✈️

Working Holiday Visas

Full work rights for duration

4

Student visa hours tracker

20hr/wk limit · Auto-blocked

Worker	This week	Limit	Status
LN Linh Nguyen	14 hrs	20 hrs	✓ OK
KP Kavya Patel	18 hrs	20 hrs	⚠️ Near limit
WL Wei Liu	8 hrs	20 hrs	✓ OK

H&S declarations

Worker	Declaration signed	Valid until	Site-specific briefing	Status
RK Raj Kumar	1 Apr 2025	1 Apr 2026	✓ Epicurean Dairy	✓ Current
PS Priya Singh	3 Apr 2025	3 Apr 2026	✓ SmartFoods	✓ Current
TC Tom Chen	15 Jan 2025	15 Jan 2026	⚠️ Not inducted	Expires Jan

Licence & certification tracker

Worker	Certification	Issued	Expires	Days remaining
TC Tom Chen	First Aid (St John)	15 Apr 2023	15 Apr 2025	⚠️ 2 days
RK Raj Kumar	LF Forklift licence	28 Apr 2023	28 Apr 2025	15 days
MK Mohammed Khan	Class 2 Driver licence	3 May 2023	3 May 2025	20 days
PS Priya Singh	Food safety (MPI)	12 Sep 2023	12 Sep 2025	✓ 152 days

Site induction tracker

Worker	Site	Inducted	Status
Raj Kumar	Epicurean Dairy	2 Jan 2025	✓ Current
Priya Singh	SmartFoods NZ	15 Jan 2025	✓ Current
Tom Chen	Epicurean Dairy	Not inducted	⚠️ Required
James Tuilagi	Open Country Dairy	8 Mar 2025	✓ Current

Incident & near-miss log

⚠️

Near miss — Raj Kumar

Epicurean Dairy · 8 Apr 2025 · Forklift proximity

✓

No incidents this month

Last incident: 8 Apr 2025 (near miss, resolved)

Required by WorkSafe NZ — all incidents must be logged within 24 hours

🏢

WorkSpot is the Employer of Record for all workers placed at your site All workers are on WorkSpot employment contracts. WorkSpot handles PAYE, KiwiSaver, holiday pay, and payslips. You pay WorkSpot — WorkSpot pays workers. View your EOR agreement →

✅

Last payroll completed · Friday 11 April $38,420 paid to 142 WorkSpot-employed workers · All transactions successful · PAYE + KiwiSaver filed with IRD by WorkSpot

💰

This week (pending)

$41.2k

↑ $2.8k vs last week

👥

Workers to pay

38

28 approved · 10 pending

🏦

WorkSpot service fee (1.5%)

$619

Of $41.2k gross

📊

Month to date

$142k

↑ 18% vs March

WorkSpot payroll — Week 14 · 7–13 Apr WorkSpot pays workers on your behalf

Worker	Hrs	Gross	PAYE (WorkSpot files)	KiwiSaver (WorkSpot files)	Net pay	YTD	Bank	Status
RK Raj Kumar Forklift Op	40.0	$1,080	$216	$32	$832	$4,160	✓ Verified	Queued
PS Priya Singh Packing	30.0	$690	$138	$21	$531	$2,760	✓ Verified	Queued
MK Mohammed Khan Driver	40.0	$1,080	$216	$32	$832	$5,400	✓ Verified	Queued
LN Linh Nguyen Food Mfg	20.0	$460	$69	$14	$377	$1,840	✓ Verified	Pending
JT James Tuilagi Labour	32.0	$800	$120	$24	$656	$3,200	✗ Missing	On hold
Totals (38 workers)		$41,200	$8,240	$1,236	$31,724	$142k YTD

Monthly payroll

Jan

Feb

Mar

Apr

Jan

$98k

Feb

$112k

Mar

$120k

Apr

$142k ↑18%

IRD obligations

✓

PAYE filing

Filed 11 Apr · $8,240

Filed ✓

✓

KiwiSaver

Filed 11 Apr · $1,236

Filed ✓

📅

Next filing due

20 April 2025

7 days

WINZ / MSD reporting

Workers receiving a benefit must declare employment income to Work and Income NZ. JobSpot auto-generates MSD-formatted earnings reports.

Workers on benefit

Declared to MSD on registration

4

Last MSD report

Week 13 · 31 Mar–6 Apr

Sent ✓

📈

Avg time to fill

12 min

↓ 8 mins vs Mar

✅

No-show rate

1.4%

↓ 0.8% vs Mar

⭐

Avg worker rating

4.7

↑ 0.2 vs Mar

🔄

Worker retention

68%

↑ 5% vs Mar

Revenue & cost summary

April 2025

Total billed to you

$170.4k

Workers + 20% margin

Workers paid

$142k

Net to 142 workers

Platform margin

$28.4k

vs agency: would cost $42.6k

You saved vs agency

$14.2k

10% lower margin this month

Cost per filled shift (trend)

Jan
$312

Feb
$298

Mar
$285

Apr
$267 ↓

Fill rate by role

Shift demand heatmap

When your workers are busiest

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Low

High

Worker pool growth

Oct
74

Nov
85

Dec
94

Jan
105

Feb
118

Mar
130

Apr
142

↑ 9.2% month-on-month growth rate

Time-to-fill trend (mins)

Oct
38

Jan
28

Feb
22

Mar
20

Apr
12 ↓

Employer transparency score

Workers see this before accepting shifts

4.7

/ 5.0

★★★★★

142 reviews

Safety culture

4.6

Communication

4.8

Fair treatment

4.5

Pays on time

5.0

💡 Score of 4.7 means workers are 3× more likely to accept your shifts. Scores below 3.5 reduce dispatch priority.

Top performers

Worker	Shifts	Rating	Reliability
RK Raj Kumar	18	★ 4.9	98%
MK Mohammed Khan	31	★ 4.8	96%
PS Priya Singh	12	★ 4.7	95%

Temp → Perm pipeline

👔

Raj Kumar · 18 shifts since Jan

Conversion fee: $6,500 (15% of $43,333 salary)

👔

Mohammed Khan · 31 shifts since Nov

Conversion fee: $7,200 (15% of $48,000 salary)

🤝 Supply partners

AR

AR Staffing Solutions

Auckland · Waikato · Established staffing agency

Active partner

66

Workers supplied

96%

Avg reliability

$22.4k

Shifts this week

8%

Supply fee rate

AR Staffing’s workers are integrated into WorkSpot’s dispatch pool. When AI matches an AR Staffing worker to your shift, they are dispatched under a WorkSpot employment contract. AR Staffing earns a supply fee per shift filled.

Supply partners provide pre-vetted workers into the WorkSpot pool. All workers are on WorkSpot employment contracts regardless of source.